I’ll be very transparent with you. Most of the emails I receive are deleted without me even opening them.
By default I apply one of the following:
Do, Delegate, or Dump? These are my secrets to time management.
In my own personal algorithm I look to see what the subject is and if my name is in the “to” or “cc” column. If I’m in the cc column I almost always delete (or dump) the email without even reading it. If it is a forward or reply, I scan for information that I need to know or take action on (do).
If my name is in the “to” column I ask myself if it is informational or actionable. Where it is actionable (do), I determine if I have to be the person to take the action or if I can delegate it.
After I run the email through that judgement, very quickly I decide if it is something I can do right now or defer to another time. We talked about some of the rewards of procrastination in another article. One of them was being able to prioritize tasks. In this instance I have the ability to procrastinate with the intention of doing a task at a better time.
I used email to illustrate the time management concept but it doesn’t stop there.
Massively successful people know what needs to be done by them and what can be done by someone else. They know the secret to time management and how to multiply their time.
The person most responsible for your time is you!
When the birthday comes and it’s time to plan the party (delegate to a party place or to a friend); or when the copier is low on toner (delegate to direct report or coworker [ask] with a less stringent day); or the clothes need to be folded (delegate to the kids where they can help out); or your client needs to speak with you about something that is important to them (do it and do it quickly); or your article needs to be edited (delegate by hiring someone to do it); or Game of Thrones is on right now (super important but dump it, catch it on demand when you have time).
Those are just examples but the secret to time management fully lies in whether to do, delegate, or dump.
There is one other; defer. After you’ve decided that this is something that needs you, determine if it needs you right now. If not, feel free to defer it to a later, more convenient, time. You may even discover after you defer it that you can delegate it. Sometimes, having a little more time and information will give you confidence to delegate a task.
This is the process is used by successful people who have learned to multiply their time. This principle should also help you become more effective by doing only what is important for you to do.
It is the absolute fastest way to multiply your time and get more time to do the things that are important to you.
Talk to you soon,